Project Manager Executive Assistant

Intro

• Arxax is a cleantech company ‘Building the Road to Net Zero’ for European road transport. Based at NOI Techpark, Bolzano, and London, we deploy BIG Data collected from IoT connected systems at truck and refueling station level to make adoption of alternative fuels easier, faster and more affordable

• We are looking to hire an experienced Executive Assistant with strong Project Management skills to join our team. This is a fantastic opportunity to join a truly international team and be a part of building a greener and cleaner world.

• Arxax is an equal opportunity employer and is committed to diversity and inclusion. For more information, please visit: https://www.arxax.com

• This position is hybrid and ideal for candidates based in Trentino-Alto Adige as occasional working from office is required. Candidates must have Italian residency and be fluent in English, Italian and ideally German. The company’s working language is English.

• Job description

• (Two to three sentences about the unit and the team)

• The Project Manager Executive Assistant will play a pivotal role in assisting Arxax executives in the effective management and coordination of the company’s business development. The position, initially part-time (20 hours per week), offers a transition prospect to full-time employment.

Tasks

Key Responsibilities:

• Project Management:

• Collaborate with executives to plan, execute, and monitor projects, ensuring timely and successful completion.

• Utilize project management tools to track progress, milestones, and deliverables.

• Executive Support:

• Provide comprehensive executive support by managing calendars, scheduling meetings, and handling communications in English, Italian, and German.

• Assist in the preparation of reports, presentations, and documentation.

• Human Resources Management:

• Support HR functions, including recruitment, onboarding, and employee relations.

• Assist in maintaining HR records and policies.

• Accounting Support:

• Assist in basic accounting tasks, such as expense reporting and invoice processing.

• Collaborate with the finance team on financial record-keeping.

• Multilingual Communication:

• Act as a language bridge, facilitating communication between executives and stakeholders in English, Italian, and German.

• Translate and interpret materials as needed.

• Office and Project Management Software:

• Demonstrate proficiency in office software (Microsoft Office Suite) and project management tools to enhance efficiency and collaboration.

• Provide training and onboarding support to new members of the team.

• Hybrid Working:

• Navigate a hybrid work environment, spending time at the NOI Tech Park offices in Bolzano and seamlessly transitioning between on-site and smart working.

Requirements

Qualifications:

• Bachelor's degree in Business Administration, Project Management, or a related field.

• Proven experience as an Executive Assistant with a strong background in Project Management.

• Fluent in English, Italian, and ideally German.

• Proficient in office software and project management tools.

• Excellent organizational, communication, and multitasking skills.

• A go and getter personality

We offer:

• Hybrid working hours

• Competitive monthly salary and bonuses based on performance

• Opportunity to be part of a fast growing startup

• Working with international team members from US, UK and Germany

• Being a part of a passionate team on the mission to make the workd greener and cleaner